QEST Platform 4.91
Applies to QESTField Forms

This article describes how a field user can complete forms in the field using the QESTField web app.

Overview

This page describes how a field user can complete forms in the field using the QESTField web app. The page discusses adding forms to a work order, downloading forms, filling out forms and uploading forms.

Adding a Form

After logging into the QESTField web app, the Search page is displayed. This page will list the work orders assigned to the user for the current date (identified by the Work Date which automatically defaults to today's date).

Open the appropriate work order by:

Selecting the work order from this list
Changing the Work Date or specifying a Work Order ID to search for the appropriate work order
Creating a new work order

Creating a new work order requires the new work order workflow to have been enabled for the appropriate laboratory.

A page will be opened which displays information about the work order and a list of workflows grouped into sections which the user can do.

Add a new form by clicking the appropriate form workflow from the New Form section. The form will be added to the work order int the workflows section of the page. Here the form can be viewed or edited.

Note specific forms will only be available for adding by a user if they have the Access permission for the given form.

Filling out a Form

The edit form workflow page displays a preview image of the form along with a number of actions that the user can perform. Note the preview image will not be able to show all images that exist on the first page, this is due to the way the preview image is generated.

Editing Forms

To edit the form, click on the form preview. This will download a PDF of the form to the default download folder on the device. Open the PDF, fill out the form and save the changes.

A third party PDF editing tool is required to be installed on the device to edit and save changes to the form.

Uploading Forms

After editing the form in the third part editing tool and saving those changes, the PDF must be uploaded. Click the Upload Form button. A file manager will be displayed. Navigate to the PDF that has been saved and select it.

The PDF will upload to QESTField. Each page will have its page numbers updated automatically. Existing page numbers will be updated if they exist as one contiguous piece of text (i.e. not in a field or separated into multiple text areas) and formatted exactly as "Page X of Y", where X and Y are numbers.

If a "Page X of Y" does not exist on a form a new page number will be added to the footer of the form. The automatic formatting of pages will occur on pages that have been added, deleted, or rearranged.

All images added to a form (i.e. photos, pdfs) that exceed the specified target size and quality in the QESTField application, a resizing options exists within the QEST Administrator Console and will resized images prior to being uploaded. This is in order to decrease the size of the form being synced to and from the server. The Upload Form section identifies that the form has been successfully uploaded (or any errors), the date and time of upload and the user who uploaded the PDF.

The PDF that is uploaded must contain the same ID that matches the form in QESTField otherwise it will not be uploaded. This is to stop users accidentally uploading the wrong PDF.

Refreshing Fields

When field values that are mapped to a form have been changed after a form has been created (e.g. the Work Date on a Work Order has been changed) the value on the form is not updated (e.g. the form will still display the old Work Date), until a refresh is triggered so that the new data is shown on the form. A Refresh Fields button will be shown in the Preview Form container for each form that will refresh the mapped fields on that form to ensure that all fields are up to date. The preview will be updated, and the user can then open the new version of the PDF.

Deleting a Form

To delete a form from a work order, open the edit workflow of the form from the work order page. Click the Delete button (). A confirmation dialog will be displayed. Click OK to confirm deletion.

The workflow will process for a few moments and then return to the Work Order page. The form will be deleted from the work order.

The deleting of a form from a work order is permanent. This action cannot be undone.

Feedback

Licensing

Warnings regarding licensing are detailed in QESTField License Warnings.

Products described on these pages, including but not limited to QESTLab®, QESTNet, QESTField, Construction Hive, and associated products are Trademarks (™) of Spectra QEST Australia Pty Ltd and/or related companies.

The content of this page is confidential. Do not share, duplicate or distribute without permission.

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